Board Policy 5130

Health, Dental & Eye Examinations, Immunizations, and Exclusion of Students

  • Health

    A student’s parent(s)/guardian(s) shall present proof that the student  received a health examination with proof of the immunizations against, and screenings for, preventable communicable diseases, as required by the Department of Public Health,  within one year prior to:

    1. Entering kindergarten or the first grade;
    2. Entering the sixth grade; and
    3. Enrolling for the first time in an Illinois school, regardless of the student’s grade.

    As required by State law:

    1. Health examinations must be performed by a physician licensed to practice medicine in all of its branches, an advanced practice nurse who has a written collaborative agreement with a collaborating physician authorizing the advanced practice nurse to perform health examinations, or a physician assistant who has been delegated the performance of health examinations by a supervising physician.
    2. A diabetes screening must be included as a required part of each health examination; diabetes testing is not required.
    3. Before admission and in conjunction with required physical examinations, parents/guardians of children between the ages of 6 months and 6 years must provide a statement from a physician that their child was “risk-assessed” or screened for lead poisoning.
    4. The Department of Public Health will provide all students entering sixth grade and their parents/guardians information about the link between human papilloma virus (HPV) and HPV related cancers and the availability of the HPV vaccine.
    5. The District will provide informational materials regarding influenza, influenza vaccinations, meningococcal disease, and meningococcal vaccinations developed, provided, or approved by the IDPH when it provides information on immunizations, infectious diseases, medications, or other school health issues to students’ parent(s)/guardian(s).

    Unless an exemption or extension applies, the failure to comply with the above requirements by October 15 of the current school year will result in the student’s exclusion from school until the required health forms are presented to the District. New students who register after October 15 of the current school year shall have 30 days following registration to comply with the health examination and immunization regulations. If a medical reason prevents a student from receiving a required immunization by October 15, the student must present, by October 15, an immunization schedule and a statement of the medical reasons causing the delay. The schedule and statement of medical reasons must be signed by the physician, advanced practice nurse, physician assistant, or local health department responsible for administering the immunizations.

    A student transferring from out-of-state who does not have the required proof of immunizations by October 15 may attend classes only if he or she has proof that an appointment for the required vaccinations is scheduled with a party authorized to submit proof of the required vaccinations. If the required proof of vaccination is not submitted within 30 days after the student is permitted to attend classes, the student may no longer attend classes until proof of the vaccinations is properly submitted.

    Exemptions

    In accordance with rules adopted by the Illinois Department of Public Health (IDPH), a student will be exempted from this policy’s requirements for:

    1. Religious or medical grounds, if the student’s parents/guardians present the IDPH’s Certificate of Religious Exemption form to the Superintendent or designee. When a Certificate of Religious Exemption form is presented, the Superintendent or designee shall immediately inform the parents/guardians of exclusion procedures pursuant to Board policy 5510, Communicable and Chronic Infectious Disease and State rules if there is an outbreak of one or more diseases from which the student is not protected.
    2. Health examination or immunization requirements on medical grounds, if a physician provides written verification.
    3. Eye examination requirement, if the student’s parents/guardians show an undue burden or lack of access to a physician licensed to practice medicine in all of its branches who provides eye examinations or a licensed optometrist.
    4. Dental examination requirement, if the student’s parents/guardians show an undue burden or a lack of access to a dentist.

    Students participating in interscholastic athletics shall have an annual physical examination.

    Homeless Child

    Any homeless child shall be immediately admitted, even if the child or child’s parent/guardian is unable to produce immunization and health records normally required for enrollment.

    Dental

    All children in kindergarten and the second and sixth grades are required to have a dental examination by May 15th of the school year. A school may hold the child’s report card until one of the following occurs: (1) the child presents proof of a completed dental examination or (2) the child presents proof that a dental examination will take place within 60 days after May 15th. The Superintendent or designee shall ensure that parents/guardians are notified of this dental examination requirement at least 60 days before May 15 of each school year.

    Eye Examination

    Parents/guardians of students entering kindergarten or an Illinois school for the first time shall present proof before October 15 of the current school year that the student received an eye examination within one year prior to entry of kindergarten or the school.  A physician licensed to practice medicine in all of its branches or a licensed optometrist must perform the required eye examination.

    If a student fails to present proof by October 15, the school may hold the student’s report card until the student presents proof:  (1) of a completed eye examination, or (2) that an eye examination will take place within 60 days after October 15.  The Superintendent or designee shall ensure that parents/guardians are notified of this eye examination requirement in compliance with the rules of the Department of Public Health.  Schools shall not exclude a student from attending school due to failure to obtain an eye examination.