Board Policy 7350
Communications To and From the Board
The School Board welcomes communications from the community. Staff members, parents, and community members should submit questions or communications for the School Board’s consideration to the Superintendent or may use the electronic link to the Board’s email address(es) that is posted on the District’s website. In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of District business with a majority of a Board-quorum. The Superintendent or designee shall:
- Ensure that the home page for the District’s website contains an active electronic link to the email address(es) for the School Board, and
- Provide the Board, such as in the Board meeting packet, with all emails that are received and any feedback regarding them.
If contacted individually, Board members will refer the person to the appropriate level of authority, except in unusual situations. Board members’ questions or communications to staff or about programs will be channeled through the Superintendent’s office. Board members will not take private action that might compromise the Board or District. There is no expectation of privacy for any communication sent to the Board or its members individually, whether sent by letter, email, or other means.
Board Member Use of Electronic Communications
For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications to, by, and among Board members, in their capacity as Board members, shall not be used for the purpose of discussing District business. This shall not preclude a Board member discussing District business in person or by telephone or email with only one other Board member at a time, provided those members do not constitute a quorum. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision-making. Electronic communications may contain:
- Agenda item suggestions
- Reminders regarding meeting times, dates, and places
- Board meeting agendas or information concerning agenda items
- Individual responses to questions posed by community members, subject to the other limitations in this policy.
Visits to the Schools
A Board member visiting a District school in the capacity of a Board member shall contact the Superintendent prior to making an unscheduled visit.