Facility Use Request

The use of District facilities is limited to officially chartered, non-profit organizations located within the District boundaries and having an officer living within the District boundaries. The organization should also be open to, or for the benefit of Woodridge School District 68 residents. Examples of these organizations include:

• Parent-Teacher Associations: Organizations whose purpose is for the welfare and promotion of educational matter (PTO, PTA, and official school-sponsored organizations)
• Community Clubs or Civic Organizations: Any non-profit group whose membership is open to any resident of the District in the age group defined by their charter
• National Youth Organizations: 4-H Clubs, Boy & Girl Scouts, and other national youth organizations, recognized by the Board, under responsible adult supervision
• Religious Groups: No other restrictions other than those set forth below shall be imposed on any recognized religious group

Provide a copy of your articles of incorporation or charter signifying your not-for-profit status when you submit your facility rental request.

The order of priority for facility usage is:

1. School or District related functions
2. Woodridge Park District
3. Outside groups

To provide an equitable opportunity for all community clubs and organizations to utilize our facilities, groups are limited to gym usage no more than twice a week. The Woodridge Park District is exempt from this limit.

Community organizations and other groups using school facilities must abide by the expectations set forth by both Board Policy 3510: Facilities Use and Board Policy 1500: Visitors to and Conduct on School Property, and will face consequences for violation of these expectations.

A certificate of insurance ($1,000,000.00 combined single limit) naming Woodridge School District 68 as additional insured is required for all 501(c)(3) non-profit organizations and sports groups. Provide a copy when you submit your facility rental request.

Fees may be charged to offset associated gym, classroom, track/field, and/or custodial costs. See the posted fee schedule for more details.

Upon receipt of billing, a check should be made payable to Woodridge School District 68 and sent to: Woodridge School District 68, Attn: Rosa Maldonado, 7925 Janes Avenue, Woodridge, IL 60517.

Weekdays

During the school year, all facilities are available to outside groups Monday through Friday beginning at 3:00pm in elementary schools and 6:30pm at the junior high. During the summer, schools are available these days beginning at 7:00am. Meetings and events held Monday through Friday must adjourn by 9:00pm.

Weekends

Saturdays can be scheduled between 7:00am-4:00pm at Jefferson Junior High only. Woodridge 68 facilities are closed to outside groups on Sunday. Woodridge Park District has extended access to District facilities on Saturday and Sunday.

All facility use requests and cancellations must be completed online. Requests must be submitted at least seven (7) days prior to the event and may be submitted up to six (6) months in advance. All cancellations should be done as soon as possible.

Please note that all activities are subject to cancellation due to special school-specific activities.

Also, there may be times facilities will be closed due to inclement weather. It is the group’s responsibility to call the district office and verify as to which scheduled events will not take place that day.

It is the group’s responsibility to set up tables and/or chairs, if needed. The custodian will make them available and assist when necessary. For safety reasons, only adults are permitted to set up or take down any of the school’s equipment (tables, chairs, etc.).

Other than the approved use of school tables and chairs, outside organizations are responsible for providing their own equipment and supplies. The District does not provide audio-visual equipment, physical education equipment, or classroom items (such as school supplies, books, games or toys, etc). School copiers and paper are off limits.

Only gym shoes should be worn in gymnasiums for sports and athletic functions. No floor hockey, baseball, or soccer allowed in any school. No hard bats or balls allowed in the gymnasiums. Food and drinks are prohibited in the gym with the exception of drinks for sports participants.

General

Food and drinks are prohibited in the gym with the exception of drinks for sports participants. All garbage must be emptied and taken away from the premises.

Using Kitchens

• Dishes: All dishes used must be washed and put away
• Sink: Sink must be scoured and cleaned
• Counters: Countertops must be cleared and cleaned
• Stove: If the stove is used, it must be cleaned thoroughly; check to make sure all burners are turned off
• Oven: Use of the oven is prohibited
• Supplies: Utensil packs and other items used for the school lunch program may not be used by outside groups. Dish towels and coffee pots should be furnished by the organization renting the facility.

Serving Food

The DuPage County Health Department (DCHD) requires a temporary food service permit when food is served to the public during an event. See their Temporary Food Services page to learn how to obtain a permit and about the requirements to serve food during an event.

It is the responsibility of the group to contact DCHD for this permit and submit a copy of this permit online to Woodridge 68 one week prior to the event. The food service application process takes about three weeks, so please plan accordingly.

Group members are to stay within their assigned area. Going to other areas (including the hallways), with the exception of the restroom or drinking fountain, is prohibited. Proper adult supervision is mandatory for all youth groups.

All organizations using District property shall be responsible for the cleaning of that property to the custodian’s satisfaction. Cleaning rules are posted and must be adhered to by all organizations. Classrooms must be returned to original condition:

• Chairs must be put back in their proper places
• Desks and tables must be realigned in proper order
• Floors must be cleaned. Paint used in carpeted classrooms must be washable so as not to stain carpet.
• If you use the whiteboard, please clean it. Do not erase any whiteboard marked “save”
• All garbage must be emptied and taken away from the premises

A custodian must be present to open and close the facilities. If the time of the meeting extends beyond the normal working hours of the custodian, the group will be assessed a charge to compensate for his/her time. If the time of the meeting is held when the custodian is not normally on duty, a charge will be assessed. See fee schedule for these charges.

Any damage caused to any equipment or facilities must be restored at the group’s expense and to the satisfaction of the District.

Board policy and State Law prohibits smoking on District property. Please note that this prohibition extends to not just the facilities but also the property. Please inform your members that smoking is not allowed at the function sponsored by your organization.